Club Management

Run the Club Like a System

From first registration to daily operations. One platform. Fully digital. Fully controlled.

Launch Your Club β€” FreeBook a Demo
Club Dashboard
February 2026
94%
0
Active Swimmers
98%
Medical Compliance
198 valid8 exp.
Training Groups
Performance
32
Junior
48
Learn-to-Swim
167
Real-time club dashboard Β· Updated automatically
REGISTRATION SYSTEM

Website Visit
to Active Swimmer

A parent finds your club online. They register in 2 minutes. Documents generate automatically. You approve with one click. The swimmer has a full account by evening. Zero paper.

STEP 1
Parent Finds Your Club
Professional website on your own subdomain. SEO-ready. Mobile-friendly.
yourclub.digitaquos.com
STEP 2
Online Registration
2 minutes. All data collected. Medical certificate uploaded. GDPR consent included.
Replaces paper forms entirely
STEP 3
Auto PDF Generation
Registration form, medical consent, GDPR agreement, contract β€” generated instantly.
4 documents, zero manual work
STEP 4
Coach Reviews & Approves
Approval queue with all details. Accept, reject, or request more info. One click.
Email sent automatically on approval
STEP 5
Account Created
Swimmer gets login credentials. Access to workouts, schedule, chat. Active from day one.
Full platform access immediately
AUTO-GENERATED DOCUMENTS
Registration Form
Medical Consent
GDPR Agreement
Club Contract
Unapproved registrations auto-expire after 45 days
198 Valid8 Expiring3 Expired
98%
Maria T.
Performance Β· 2026-08-15
Valid
Andrei P.
Performance Β· 2026-07-02
Valid
Luca D.
Junior Β· 2026-03-28
Expiring
Sofia M.
Junior Β· 2026-03-10
Expiring
RareΘ™ V.
Performance Β· 2026-02-01
Expired
Auto-notifications sent 30, 14, and 7 days before expiry
COMPLIANCE

Document Compliance

Medical. GDPR. Always Current.

Medical certificates and GDPR consent are legally required for every swimmer in the EU. DigitAquos tracks both β€” expiry dates, consent status, auto-reminders β€” so you never chase paperwork again.

Medical Certificates
Upload during registration. Auto-expiry tracking. Parent reminders at 30, 14, and 7 days. Expired = flagged before training.
GDPR Consent
Digital consent collected during registration. Annual re-consent tracked automatically. Missing consent blocks account activation.
Automated Alerts
Parents notified by email. Coaches see non-compliant swimmers on dashboard. No manual spreadsheet checking.
COMMUNICATION

No More Messaging Chaos

Announcements, messaging, and role-based access β€” all inside your club platform.

Announcements
Direct Messaging
Role-Based Access
General
247 members
C
Coach AndreiCoach10:23 AM
Reminder β€” pool time adjusted this week. Junior group starts 30min earlier on Wednesday.
M
Maria T.10:25 AM
Thanks coach! What time should Performance group arrive?
C
Coach AndreiCoach10:26 AM
Performance stays the same β€” 16:00. Only Junior shifts to 15:30.
Type a message...
OPTIONAL ADD-ON

Your Club Website.Built-In. Professional. Yours.

Add a fully managed public website to your club β€” connected to your dashboard. Registration, announcements, gallery, and contact. All automatic.

yourclub.digitaquos.com
Your Club Name
Building champions since 2010 Β· 200+ swimmers
Register NowLearn More
200+
Swimmers
8
Training Groups
12
Coaches
Latest News
Regional Meet Entry Deadline β€” March 15Feb 18
Pool Maintenance March 8-9 β€” No TrainingFeb 16
yourclub.digitaquos.com
or
www.yourclub.comCustom Domain
No hosting. No WordPress. No maintenance. Managed from your DigitAquos dashboard.
Swim coach working with young swimmers
Without
Paper forms
Excel tracking
WhatsApp groups
No website
Manual filing
With DigitAquos
Online registration
Auto compliance
Built-in messaging
Club website
Auto-generated PDFs

Digitalize Your Club Starting Today

Everything you need to run a professional swimming club. One platform. No spreadsheets. No scattered tools.

RegistrationDocumentsComplianceChatWebsiteDashboard

Free for coaches and clubs Β· Swimmers can start free Β· No credit card required

Create Your Club β€” FreeBook a Demo